Flexible working time models are increasingly coming into focus and require companies to come up with new concepts for time recording. But also in the normal working day, a relief for the administration is valuable. One way to proceed is using Timesheet software from Papershift.
Why Using A Digital Timesheet App Is Worth It
In many companies, time recording is an important tool for personnel resource planning in order to optimize the deployment of employees and increase productivity on the basis of regular evaluations. The basic requirement for mobile recording of working times is the use of a smartphone with a corresponding app for time recording. Such an app can be opened via a personal access code and then offers numerous functions.
Benefits of digital timesheets for companies
There are a number of advantages digital timesheets offer for companies:
- Increased Productivity
- Enhanced Security
- Hassle-Free Schedule and Shift Management
- Data for Business Decisions
- Increased Accountability and Accuracy
- Increased Employee Empowerment and Satisfaction
- Easy Management of Flexible Working Arrangements
When working on a project or a particular task, there’s not only a detailed plan and a guideline for a team but also a set timeframe when the project should be completed. If you don’t measure the time, it doesn’t matter if a task took longer than expected. But if the number of working hours is put into a system, you can easily assess how efficient the work was. To become more efficient, you must be able to question our own performance. Therefore it’s important to start the project by setting a budget and determining the team guidelines as well as setting up a timeframe. This way, your team will know how big the project is and how much time they have until the end date. Since they’re able to compare and evaluate their efficiency, it increases the productivity of the team.
Usually, labor law requires companies to keep precise records of employees’ working hours and rest periods. By using a digital time recording system, employers can easily and conveniently fulfill this obligation. The system also automatically records any exceeding of the maximum permissible working hours and informs both managers and the person responsible. This gives HR managers the opportunity to quickly identify repeated deviations from prescribed time standards, intervene if necessary, and thus comply with legal requirements in the long term. Some web-based applications and apps also ensure the legally compliant handling of employees’ sensitive, personal data and thus also meet the requirements of data protection.
Hassle-Free Schedule and Shift Management
The first advantage of a digital timesheet app is obvious: it saves time. A specialized software solution takes the place of time-consuming manual duty scheduling with mountains of paper and Excel lists, which are confusing and difficult to manage, especially above a certain size. The tool is intuitive to use and supports the user in quickly creating a functioning schedule. A digital solution also offers the opportunity to involve employees, simplifying communication. With the app, your employees can swap shifts, apply for open shifts, or submit change requests. To keep the team up to date, push notifications are sent when changes are made to the shift schedule. In addition, working hours can also be easily recorded and evaluated digitally – an enormous time-saver compared to the cumbersome manual recording and evaluation of analog time sheets.
Data for Business Decisions
Over time, many, many pieces of data accumulate in a time tracking software. In the long term, this data can become a real advantage for a company. For example, the database can be used to analyze how long it takes on average to complete certain tasks. For management, this information is valuable in that it can greatly improve the accuracy of calculations and forecasts. Another advantage of a time recording system is that possible savings potential can also be identified by recording working hours. It can therefore quickly happen that a lot of manpower is wasted on unnecessary activities, although this could be used much more sensibly.
Increased Accountability and Accuracy
Some employees may be unaccustomed to using a time tracking system at first, but many will appreciate the ability to get an overview of the work they have done in the long run. Employees can use the software to monitor how long they have spent on certain activities. This allows them to monitor their own productivity and continuously improve it. Indirectly, this benefits the company. Using a software solution changes communication in yet another way: It involves employees in the planning process. Roster planning often holds potential for conflict, since in most cases not all wishes of the employees can be considered. The ability to apply for certain tasks or times independently, on the other hand, promotes self-determination and thus satisfaction on the part of employees. Digital software solutions can also create greater transparency, making the company’s planning more comprehensible to employees. The possibility to view schedules and changes online at any time as an employee can further increase this transparency. Finally, the use of a contemporary software solution can ensure higher retention especially among the younger generation, who prefer to communicate via messenger rather than email.
Increased Employee Empowerment and Satisfaction
Using a software solution changes communication in yet another way: It involves employees in the planning process. Roster planning often holds potential for conflict, since in most cases not all wishes of the employees can be considered. The ability to apply for certain tasks or times independently, on the other hand, promotes self-determination and thus satisfaction on the part of employees. Digital software solutions can also create greater transparency, making the company’s planning more comprehensible to employees. The possibility to view schedules and changes online at any time as an employee can further increase this transparency. Finally, the use of a contemporary software solution can ensure higher retention especially among the younger generation, who prefer to communicate via messenger rather than email.
Easy Management of Flexible Working Arrangements
A clear advantage of a digital timesheet app is the ability to access and edit the planner at any time. Using a laptop, tablet, or smartphone, users can connect to the software around the clock and stay up to date. When using hand-made schedules or Excel spreadsheets, constant clarification is needed to make adjustments to the schedule. An online rota schedule greatly speeds up and simplifies the project planning. Furthermore, it provides the user with a handful of additional features that go far beyond the scope of a standard timesheet. For example, employees can create notes on certain steps of the project and the manager can create daily notes for the team.
Conclusion – A timesheet app is beneficial for companies as well as employees
There are a number of crucial advantages to using a digital timesheet app. Since work efficiency can be increased significantly and unnecessary coordination and organization is eliminated.
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